Serving Lexington, Louisville & Cincinatti tri-city area
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Need AI Implementation?
AI Implementation & integration services FOR MAIN STREET
YOU RUN THE BUSINESS.
WE'LL MAKE THE ROBOTS DO THE BUSYWORK.
Every hero needs backup. We give small businesses the AI tools that work while you sleep… so you can save the day again tomorrow.
why ai?
THE AI GAP IS REAL – AND IT’S COSTING YOU
You’ve heard the hype:
- AI can save hours every week
- AI can follow up with leads automatically
- AI can help you sell more without hiring more staff
Most small businesses know they should be using AI…
But very few have the time, patience, or team to actually implement it.
So nothing changes. You’re still buried in emails, chasing leads, copying data between systems, and trying to remember who needs a follow-up.
AI can save hours every week
AI can follow up with leads automatically
AI can help you sell more without hiring more staff
SUPERPOWERS FOR REAL-WORLD BUSINESSES
BOOK your FREE AI AUDIT
AI SUPERPOWERS
SUPERPOWERS FOR REAL-WORLD BUSINESSES
LEAD CAPTURE & FOLLOW-UP AUTOMATION
Your automated sales assistant:
Books appointments automatically
AI instantly responds and qualifies leads
Goodbye ghosted leads
Hello booked calendar
Works while you sleep
Automates lead qualification
AI CUSTOMER
SERVICE SIDEKICK
Your always-on customer support:
AI answers FAQs, sends reminders, handles inquiries 24/7
Faster replies
Happier customers
Fewer interruptions
24/7 support
Never miss a message
WORKFLOW & PAPERWORK AUTOMATION
Automation tasks we handle:
Intake forms
Quotes & invoices
Contracts & onboarding
CRM updates
Project handoffs
AI handles the busywork; you handle the business
Custom AI builds for unique challenges:
Advanced lead nurturing flows
Custom AI chatbots
Ecommerce automations
Data-sync workflows
Personalized marketing flows
Any unique automation you need
Actual Projects, Proven Outcomes
SEE AI IN ACTION
See how our automation systems transform businesses into efficient powerhouses.
Lead Capture & Follow-Up
From losing leads and missing appointments to automations & a full schedule with AI
AI Customer Service
From unanswered messages & unhappy customers to AI auto answers, replies, faster service & happy customers.
Workflow Automation
From drowning in manual tasks to AI streamlined operation, less paperwork & more productivity.
Preferred by local Business'
WHY CHOOSE HEROUP AI
Neighborhood Gratitude
TIME & COST SAVINGS
Save Hours Every Week
AI automations free your schedule
No more manual follow-ups
No more typing the same replies
No more admin overload
Up to 10–20 hours saved weekly
scale Revenue Automatically
Never lose another lead
Instant answers & replies
24/7 follow-ups
Auto reminders & reviews
Grow 10–30% without hiring
Scale Without Adding Payroll
AI becomes your super-assistant
Handles busywork
Organizes operations
Supports every customer instantly
Grow 10–30% without hiring
DISCOVER HOW WE TRANSFORM BUSINESSES WITH AI
Curious about how AI can revolutionize your business? Join us for a behind-the-scenes look at our process, from mapping workflows to building automations, and see the transformations.
HERO JOURNEY
HOW YOUR BUSINESS UNLOCKS ITS SUPERPOWERS
From “I should use AI someday” to “Why didn’t we do this years ago?” in three simple steps.
STEP 1
DISCOVERY — FREE AI AUDIT
Find the 2–3 fastest AI wins
We scan your workflows and pinpoint the 2–3 automations that save you the most time and money first; no jargon, just real numbers.
Spot quick-win automations
Estimate time and cost savings
Get a simple 90-day game plan
STEP 2
DONE-FOR-YOU SETUP
We build your first AI systems for you
We design, build, and connect AI workflows to the tools you already use, then show your team how to run them without “tech people.”
Connect to your existing tools
Build lead, follow-up, or support flows
Train your team in plain English
STEP 3
OPTIMIZATION – MONTHLY SUPPORT
Keep leveling up, month after month
As your business grows, we tune, expand, and troubleshoot your automations so they keep performing—and keep freeing up your time.
Monitor and improve performance
Add new automations as you grow
Priority support when things break
TOP FREQUENT AI AUTOMATIONS BUSINESSES NEED
BUSINESS SYSTEMS
Leading business systems requests
Most Requested AI Workflows for Small Businesses
Whether you're buried in admin work or chasing leads by hand, these automations free your team to focus on real revenue tasks. We target the workflows that deliver fast wins—cutting busywork, reducing mistakes, and creating predictable growth.
Automations We Build Most Often:
Lead Capture Assistant
Automatically collect, qualify, and route new leads so opportunities are captured without anyone lifting a finger.
AI Sales
Follow-Up
Automated messages that reply instantly, book appointments, and warm cold leads back into your pipeline.
Admin Workflow Automation
Turn repetitive tasks like data entry, job logging, and scheduling into smooth, hands-free workflows that run 24/7.
Document & Form Processing
AI reads documents, extracts key data, summarizes details, and updates your CRM with zero manual work required.
CUSTOMER EXPERIENCE
Leading customer experience Requests
Most Requested Customer Support Automations
Customer expectations are higher than ever. AI helps you answer faster, schedule smarter, and resolve issues before they escalate—without hiring a full support team. The result is smoother operations, happier clients, and service that scales with ease.
Automations We Build Most Often:
Missed-Call
Textback
Instant replies that engage customers the moment a call is missed, helping you capture business you’d lose otherwise.
AI Support
Agent
A friendly automated assistant that answers FAQs, sends links, gathers info, and hands off to your team when needed.
Client Reminders & Updates
Automatic confirmations, rescheduling messages, and follow-up alerts that keep clients informed effortlessly.
Review Request
Engine
Turns every completed job into a consistent stream of new 5-star reviews without your team ever needing to ask manually.
UNLOCK YOUR FASTEST AI WINS TODAY
Discover where AI can save hours, boost efficiency, and eliminate repetitive tasks starting this week.
systems we build
The Items We love to automate
We implement the highest-impact automations so your business runs smoother, faster, and with far less manual work.
Lead Capture Automations
Instantly capture, qualify, and route leads from your website, ads, or social—so no opportunity gets lost.
Missed-Call Textback Systems
Automatically text customers back when you can’t pick up, recovering revenue you’d normally lose.
AI Sales Follow-Up Flows
Automated messages that reply, nurture, and book appointments 24/7 without anyone on your team lifting a finger.
Client Onboarding & Intake
AI gathers details, sends forms, organizes info, and prepares new customers for your first call or appointment.
Customer Support Agent
Answers FAQs, sends links, gathers info, and passes complex issues to your team—saving hours of support time.
Review & Reputation Engine
AI requests reviews at the perfect time and funnels satisfied customers to Google for consistent 5-star growth.
Appointment Reminders & Updates
Automated confirmations, reschedules, and follow-ups that reduce no-shows and keep clients informed.
Admin Workflow Automation
Takes over repetitive tasks like data entry, scheduling, job logging, and notifications—completely hands-free.
Document & Form Processing
AI reads documents, extracts data, organizes PDFs, and updates your CRM or system automatically.
Internal Reporting & Summaries
Daily or weekly AI-generated reports that summarize performance, tasks, messages, and team activity in minutes.
Lead Scoring & Qualification
AI evaluates incoming leads based on behavior, history, and intent—prioritizing the ones most likely to convert.
AI Quote & Estimate Builder
Automatically collects job details, generates accurate quotes, and sends them to customers instantly.
Task & Workflow Routing
Routes tasks, messages, or tickets to the right team member automatically based on rules you define.
Billing & Invoice Automations
Sends invoices, payment reminders, and receipts automatically—reducing missed payments and admin time.
AI Chat Widget for Websites
Answers questions, collects lead info, schedules appointments, and hands off to your team when needed.
CRM Data Cleanup & Enrichment
AI fixes duplicates, fills missing fields, and keeps your CRM clean and accurate without manual effort.
Pipeline & Deal Automation
Moves leads through stages, triggers follow-ups, and keeps your sales pipeline updated automatically.
AI Email Writing & Response Drafting
Creates polished email replies, proposals, and summaries so your team stays fast and consistent.
AI Training & SOP Assistant
Turns long processes into simple step-by-step instructions and teaches new team members automatically.
Voice Call Summaries & Transcriptions
AI transcribes calls, extracts the key info, and updates tickets or CRMs automatically.
Customer Loyalty & Win-Back Campaigns
Re-engages past customers with personalized automations that bring them back without manual outreach.
Team Productivity Dashboards
AI compiles tasks, deadlines, messages, and performance into clear dashboards your team can act on daily.
SYSTEM LIMITATIONS
WHAT AI CAN’T REPLACE (YET)
We love automating as much as possible, but there are a few things AI simply isn’t designed to take over. We’ll always be honest about what should stay human-led—and help you find the right balance for your business
Full Human Judgment & Strategy
AI supports your decisions but doesn’t replace your leadership or experience.
High-Stakes Legal or Compliance Work
We don’t automate tasks that require certified or regulated professionals.
Sensitive HR Decisions
Hiring, firing, or disciplinary actions should always stay human.
Broken Processes
AI won’t fix a bad workflow—it just automates it badly. We help you clean it first.
OUR IMPACT
HELPING SMALL BUSINESSES THRIVE
We build systems that give small businesses the power previously reserved for big companies.
Home Services (cleaning, junk removal, painters, HVAC, etc.)
Contractors & Trades (electrical, construction, plumbing)
Local Retail & Shops
Real Estate & Property Services
Fitness & Wellness (gyms, trainers, health clinics)
Online Business (digital products & ecommerce)
Auto Services (repair, detailing, towing)
Professional Services (lawyers, accountants, consultants)
Coaches & Creators
Hospitality (restaurants, salons, barbers, spas)
Education & Tutoring (schools, academies, private instructors)
QUICK WINS SETUP
Get your fastest ROI with one or two high-impact automations installed quickly for small teams or first-time AI adopters.
Growth Systems Build-Out
Build a connected automation system that handles follow-ups, reminders, reviews, and reporting so your team can operate consistently and efficiently.
Full Ops Automation
Transform your entire operation with a fully automated AI-driven system that handles workflows, customer support, documents, and CRM updates as you scale.
Smart AI Tools That Fit Your Budget
Supercharged AI for every Business
Our pricing is simple: you only pay for what you need, and every plan comes with setup, testing, optimization, and clear documentation your team can rely on. We focus on systems that create measurable ROI fast — not bloated tech your team will never use.
Quick Wins:
A fast, budget-friendly way to start seeing impact within days, not months.
Growth Systems:
Built for businesses juggling multiple bottlenecks and ready for consistent, automated workflows that run reliably in the background.
Full Automation:
Ideal for teams who want an AI-powered operating system handling tasks, communication, and workflows automatically as they scale.
Ready to see exactly where AI can save you time, money, and stress? Book your free audit and we’ll map the highest-impact automations to build first.
Areas We Serve
AI IMPLEMENTATION FOR KENTUCKY & BEYOND
We’re based in the Ohio–Kentucky–Indiana corridor and specialize in helping local service businesses become more efficient with AI. If you’re in or around Cincinnati, Louisville, Lexington, or the surrounding communities, we can meet in-person or hybrid. Not nearby? Most of our builds are done remotely over Zoom anyway—distance is not a problem.
Local service, remote superpowers.
We focus on small and mid-sized businesses across Kentucky, southern Ohio, and southeast Indiana, but we work with clients all over the U.S. Implementation sessions happen over Zoom, with on-site visits available for the greater Cincinnati / Louisville / Lexington region.
Have a Question?
The fastest way to get answers is through your free AI audit. In just a few minutes, we’ll show you exactly where automation can save time, cut costs, and increase revenue inside your business.
Skip the guesswork — book your audit and get a personalized roadmap.
Simple as 1, 2, 3
YOUR BUSINESS AUTOMATED IN 3 SIMPLE STEPS
1
DISCOVER IT
We start by mapping out your workflow in a quick AI audit. You show us what slows your team down — we pinpoint the exact automations that create fast ROI. Clear, simple, no tech overwhelm.
2
BUILD IT
We design and install your high-impact automations — from lead capture to follow-ups to internal processes. Everything is done-for-you so your system runs smoothly from day one.
3
AUTOMaTE IT
Your new AI systems run in the background, handling tasks instantly and consistently. You focus on growth while AI takes care of the repetitive work — every minute of every day.
FAQS
HERO-UP AI FAQS
Want clarity before jumping in? You’re not alone. Here are the most common questions business owners ask before we start building their AI systems — answered simply and honestly.
Ready to see exactly what AI could automate for you?
What does the free AI audit include?
Your audit reveals the exact workflows slowing your team down and the top automations that will generate fast ROI. You get a clear blueprint before you commit to anything.
How fast can you install the first automation?
Most clients see their first live automation running within 48 hours — sometimes the same day. Quick Wins are quick for a reason.
What types of tasks can AI automate for my business?
Lead capture, follow-up, reminders, customer service replies, data entry, document processing, internal checklists, scheduling flows, review requests, HR admin, and more.
Is this going to replace my team?
No. AI handles the repetitive busywork so your team can focus on higher-value tasks. It supports people — not replaces them.
Do you offer support after setup?
Yes. Every plan includes ongoing optimization, troubleshooting, and continuous improvements. Your systems get smarter over time.
Is everything custom-built for my business?
Absolutely. No copy-paste templates. We design your automations based on your workflows, tools, and goals.
What tools do you integrate with?
Almost anything: CRMs, scheduling tools, GHL, Zapier, email systems, websites, messaging apps, internal software, and industry-specific platforms.
How do I get started?
Book your free AI audit. We’ll map everything out with you and show you the exact automations that will create ROI first.
Is pricing transparent with no hidden fees?
Yes. Everything we build is included in your plan. No surprise add-ons, no inflated costs, no hourly billing. If something requires a specialized add-on or API cost, we tell you upfront.
STEP INTO THE FUTURE OF PRODUCTIVITY.
YOUR BUSINESS DESERVES BETTER SYSTEMS.
Right now, bottlenecks are stealing hours, energy, and revenue.
We’ll replace them with smart automation that works while you sleep.
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